There should be a revised calendar to be used at the beginning of each school year.The persons who are involved in preparing the calendar should come together at the end of the previous year.They should evaluate the calendar that has just ended.They should make suggestions for amendments, highlight the activities that will be kept as they are, and brainstorm the new events that they want to take place.There should be no final decision at the end of this meeting.Everyone should be given the task to think about the suggestions during the summer.This will allow these planners to contribute positively to the making of the calendar.
During the summer or in the final week if the school year all committee within the school should host sub-meetings in order to have set goals during the formulation of the calendar.For example the Sports Committee, the Disciplinary Committee, the Graduation Committee.The committees’ goals at these meetings should not be seen as final to be placed on the calendar, but it will be an asset as voices when the calendar is being made.In general, it will make the planning process less chaotic.
The persons who should be involved are the chairman of the Schools’ Board the principal, all category of teachers, persons from the administrative and auxiliary staff, community representative, students’ representative and parents.The Regional Education Offices can also be invited to be a part of the planning process of at all it is possible.
I believe that the following persons should be included because;
a) At my school I have not seen the Chairman involved in the planning of the calendar or is given a copy.If the Chairman is to play an active role in the school’s functions he should definitely be a part of the planning process.Allowing him to be active in planning will pose less difficulty when he is to give approval for schools’ activities.There are times when the Chairman does not see the need for a certain event to take place that is planned.If he were a part of the initial planning process he would see otherwise.
b) It is vital that parents be an active part of what is taking place in the school.They should not only be invited to play their roles when the events ought to b done.Parents should be given the opportunity to make suggestions.This will make parents more willing to assist in school activities.When they are outside looking in (not directly involved) they will not be aware of the specific needs of the school.However, if they are inside (involved) they will know what is taking place and most likely will attend to the needs of the school.For example, if the school is hosting fund raising to improve any of its resources, parents being involved will make their contribution more willingly.They will also seek voluntary assistance from various sources.
c) The community representative can also make valuable contributions to the planning of school events.Persons from the community are likely to inform the schools’ authority of the available resources in the community and how well a particular event is likely to be supported by members of the community.They can help to arrange dates that functions should be held so that clashes will be avoided with events of the community.For example, if a “Fun Day” is likely to be more profitable than a “Jamaica Night” during a certain time of the year.
d) The Regional Educational offices can be of paramount importance.This is because he can use the experiences he gained from other schools that he supervises to help in formulating activities to be placed on the calendar.This is good, because when there are many options available it is likely that the best one will be chosen.The options will not only be suggested but the Education offices will be able to explain the process of carrying out the events.
e) Many educators do not see student’s participation as necessary when they are planning for the school.Allowing students to be an active part of planning will help them to gain a sense of responsibility.The will also take part in schools’ event with less difficulty when they are engaged in the formulation process.Students will also better able to motivate relatives and friends to support schools’ activities.
If the principal who is a the top along with all his staff members as well as all the other individuals work together to plan t he calendar there will be a community within the school.This therefore, will bring about productivity in all areas of the school’s environment.
When all parties who are involved in making the calendar meets at the beginning of the school year (before school gets fully started) the principal must first outline the ministry’s activities for each month, this will avoid crashes.All the final decisions at this meeting must be documented.Proper editing of what is written should be done.It is the responsibility of the principal or the vice principal to get the information typed.All persons who are involved in the planning should be given a copy.This copy should be a drafted one.After it has been thoroughly read by everyone, and if there are any corrections then final copies should be made.In case there are existing errors it should be corrected by the group before the final copies are printed.If it is a typing error it will not be necessary for t he group to make the correction, the typist will do them.
The calendar should be distributed in such a way that all persons who have an interest in the school gets a copy.Copies should be displayed in the principal and assistance principal’s offices as well as on the public notice board and in the staff room.
It is likely that during the course of the year other calendars will affect that of the school.For example, external examinations, sport organizations, cultural, and social events that are governed by outsiders, etc.With this occurring, changes will have to take place in relation to the school’s calendar.The principal, assistant principal, the various committees, as well as other teachers can do the updating to the calendar if need be.Other members who helped with the planning process should be informed of the changes and why they occurred.It at all is possible updating should be done ahead of time so that the best choice can be done in relation to canceling or postponing of activities.
I strongly believe that if this guide is followed when formulating a calendar of events for any school, there will be unity, strength, productivity, and overall there will be a harmonious relationship with the school and the wider community.
The real purpose of using a school calendar such as the one that has been outlined is to gain efficiency and effectiveness.Any school that adopts this model and uses it wisely to achieve specific goals can never be in a static position, but it will always be a dynamic one.
This report was submitted by Dothy Sohan, a student in EDAD 410, The Principalship, in Mandeville, August, 2002
Person whom I spoke with:
Mrs. Derine plummer, principal at Maggotty High School, St. Elizabeth, Jamaica
A Report on How Principals Develop and Administer a School Calendar.
The calendar is an important document in every school. It serves as an indicator of the direction the school will take throughout the year, from September through June, as activities are formulated and implemented.
Person whom I spoke with:
Beverly Powell- Vice Principal- Manchester All-Age and Junior High